Services

FURNITURE

Departments wishing to replace current furniture, without performing office renovations, should call Purchasing to discuss these needs. Purchasing will initiate furniture replacement with select vendors.

Areas requiring renovations and office furniture should contact the Facilities Project Management Team for assistance.

SURPLUS FURNITURE

A limited amount of surplus furniture is available to the Bryant community (at no cost to the department). The photo album is located in the Purchasing Office and online. The availability and quality of the furniture varies daily. The furniture is allocated on a first come, first served basis.

Should you have a need to have furniture/equipment removed from your office, please contact the Purchasing Office to make arrangements. Appointments for viewing the surplus furniture storage area can be made for Tuesday and Thursday mornings.

OFFICE EQUIPMENT

If you are in need of a copier or fax machine for your office, please contact Support Services (ext. 6357) for assistance.

If you are in need of computer software for your department, please contact Information Technology (ext. 6196). If you are in need of computer hardware please contact the Help Desk (ext. 24357)

Please note that copiers, fax machines, computer software and hardware cannot be purchased with departmental Procurement Cards.

REPAIRS TO EQUIPMENT

Most repairs to equipment (under $2,500) can be paid as a direct expense. When equipment is in need of major repair (over $2,500), it is best to receive a written quotation before the work begins. The vendor should warranty the work in writing whenever possible.

For Fax Repairs - Please check with Support Services at ext. 6357 . Fax machines are not covered under service contracts. Please check with Support Services at extension 6357 for available options.

For Copier Repairs - Please check with Support Services at ext. 6357 for current service procedures. All copy machines are covered under a service contract. Since copy machine cleanings are covered under the service agreement, departments should remember to place at least one call per year to have your copier cleaned.

Should you have any additional questions about copier or fax machines, please contact the Support Services Office at extension 6357.

BUSINESS CARDS

Complete the business card form found on the Purchasing website forms and instructions page; obtain appropriate signatures (department head signature is required); and deliver to Purchasing. Business cards can only be ordered through the Purchasing Department. Please see the Purchasing staff for assistance in following standards set by University Relations and Human Resources.

OFFICE SUPPLIES

Purchases from outside vendors (such as Staples or Office Depot) are prohibited. Please use the University's online account through OfficeMax at www.officemaxsolutions.com.

The University is currently under a contract for office supplies with OfficeMax. Purchase orders are not required for the purchase of any office supplies. All departments have access to the website www.officemaxsolutions.com. The University does not purchase furniture from Officemax without prior approval from the purchasing or facilities departments.

When selecting your office supply needs, please be sure to check all items that have been designated as contract pricing items. These items have been contract-negotiated for the best prices. If you require pricing on any products please call OfficeMax at 1-800-472-6473. If you need assistance in ordering online, please call Office Max Tech Support at 1-800-817-8132. Delivery days are Monday, Wednesday, and Friday.

ORDERING FROM FOLLETT BOOKSTORE

When you need to order from an on-campus vendor such as Follett Bookstore, please present your Bryant ID and have the org number to be charged available. By presenting your ID to the cashier, a 10% discount will be given for personal as well as departmental purchases (exceptions: textbooks and computer software). Follett will bill the Accounts Payable Department directly for departmental purchases. A/P will generate a check request and forward to the department for signature(s). Your university PCARD may also be used for purchases at this location.

CREDIT CARDS

The Bryant University Procurement Card (Visa) is administered through JP Morgan Chase. This P-Card allows for ordering and payment of small dollar purchases in a more efficient and cost effective manner. Potential cardholders should contact the Purchasing office for details regarding this card or link to Frequently Asked Questions.

VEHICLE REGISTRATIONS

The Purchasing Department is responsible for the renewal of all vehicle registrations. Purchasing will renew registrations on-line using the Procurement Card. Departments will see the charge appear on their monthly budget reports.

Departments loosing registrations are required to send a representative to the registry for a duplicate registration. Prior to going to the registry, the representative needs to have the registration form signed by the Director of Purchasing and Auxilliary Services and it must be notarized by the Assistant Controller/Risk Manager.

Insurance Cards must be carried in all University vehicles. Cards are issued on a yearly basis. If a replacement is needed, please notify the Assistant Controller/Risk Manager.

All vehicle titles are to be sent to the Assistant Controller/Risk Manager.
When vehicles are being traded in, it will be necessary to have the title for that vehicle at trade-in time.

TRAINING

We understand the purchasing process can be complex with its various guidelines and procedures. In an effort to assist the Bryant community, we offer brief training sessions and/or reviews for new employees or entire departments.

Should you have any questions on purchasing procedures, the Bryant University Procurement Card, Banner purchasing system or any of the other purchasing procedures, please call ext. 6018 or stop by the Purchasing Office located on the second floor of the Unistructure directly opposite the Post Office.